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PINE/STRAWBERRY FUEL REDUCTION, INC.
BOARD OF DIRECTORS MEETING MINUTES
January 29, 2020

CALL TO ORDER:

President Mike Brandt called the meeting to order at 6 P.M.

The meeting was held at the Pine Senior Center Dining Room

Mike led the Pledge of Allegiance

MEMBERS PRESENT:       Mike Brandt (President), Joan Backman (Vice-President), Brenda Darling (Secretary), Nancy Hubbs (Treasurer), Janet Brandt, Elsa Steffanson

MEMBERS ABSENT:         None

APPROVAL OF PREVIOUS MEETING MINUTES:

Joan moved to approve the minutes of the October 30, 2019 meeting as presented. Brenda seconded.

Motion Passed.

ITEMS NOT ON AGENDA FOR DISCUSSION – COMMUNITY QUESTIONS/SUGGESTIONS

AZ Fire Adapted Communities program – Virtual success/failures discussion & proposed assessment workshop with UofA Extension will be held in Payson at the Community College on April 16th from 1-4 pm. PSFR has been invited as one of four communities to participate in a virtual learning exchange (Pine/Strawberry, Prescott, Pinetop, Yarnell). Anyone wishing to participate may do so.

Ray Stevens presented a Firewise Assistance Program proposal – The purpose of this proposed program is to get more of Pine and Strawberry Firewised and to help those who either cannot afford, or who are not physically able to Firewise their own property. This would require a significant volunteer force to work two weekends per month once the Brush Pit opens. Materials that are suitable for firewood will be cut to length and set aside off the property to eventually get to those who need firewood and cannot afford it. Any logs that are suitable to saw into lumber for sale to the public, will be sold to a local saw mill for 20 cents a board foot. The monies collected from the sale of this material, can go to cover the cost of gas and oil, for saws, to feed the troops lunch on the day of the project etc. Ray Stephens volunteered his services to run the job site, and will obligate to buy the usable timber. If we run this in tandem with the operation of the brush pit, we should be able to get 14-20 lots cleaned up this summer.

Issues that require further investigation and discussion include liability and the application process.

Elsa made a motion to form a committee to further explore bringing this proposal to fruition. Janet seconded.

Motion passed.

COMMITTEE REPORTS:

Brush Pit – Opens this season on March 29, 2020. The Pit was burned a few weeks ago. The Control road is in good shape, no need for maintenance.

Pine Trail Run – 95 people registered so far (38 men/57 women), 15 registered for the 5 K, 36 for the 9 miler, and 44 registered for the 50K. A sample of the shirt for this year’s race was provided. Registrants have the choice of receiving a cap, shirt or to decline either.

The Committee is still working to ensure communication issues get resolved, we may have three different communication groups working together to support the race. Mike has been getting a good response from the Fire Fighters Union regarding manning aid stations and asked for clarification on the number of people needed at each aid station. Three would be sufficient, 4 would be ideal and two of those people will be manned with radios. Mike spoke with Mike Ward from the Payson hospital and clarified that we cannot take on the liability of creating a medical unit. Even if we obtain medical people to volunteer for the aid stations, we are not looking for them to treat people. They are to call 911 for any emergency. If we were to hire paramedics then they would have to have their own liability insurance.

Scott wants to know if we can get a transaction privilege license so that we do not have to pay taxes. Because we are a 501c3 we are exempt from sales tax for the shirts and caps we give out at the race.

Scott is looking for approval to spend $600 for the race caps. He is also looking at purchasing banners for the pop-ups, flyers and other miscellaneous items and food and drinks for the aid stations. Race results software is also needed and the cost is minimal. Mike suggested that rather than go through approving each individual line item that the PTR Committee provide an estimated budget that we can approve and then they wouldn’t need to seek approval for each individual item.

Joan made a motion that we allocate up to $2,500.00 towards the PTR cost until the end of March, 2020. Elsa seconded. Motion passed.

Firewise Day – This year we will follow a traditional format for our Firewise Day event. Firewise Day is scheduled for May 16, 2020 from 9 am to 12:00 pm. There will be 3-4 speakers, AZ DFFM, Forest Service, PSFD, and a Jack Cohen video. Karen Armstrong agreed to chair this committee in 2020. Duane Ridle with the Farm Bureau will provide a free BBQ lunch again this year.

Trails in Fuel Break – Trail work has been suspended due to the cold and wet weather. We met with Matt Roberts and have hired him as an advocate for us throughout the state. As he networks he is doing so under PSFR. Trail projects need a younger crew as the work is proving to be too much for our senior volunteers. Matt Roberts believes he can get us a seasonal youth crew to help with our trail work. The Rim Country Trails Master Plan Committee has started up again.

OLD BUSINESS:

Newsletter: Winter issue needs more content than just events. More content will become available as we work on the website content.

Deadman Mesa Mastication project – Clearing a large fuel break on Forest service land NW of Strawberry., approximately 3170 acres. After the mastication is completed, 3 years later, a low burn will be done to help restore the native grasslands. This has been on hold due to the court injunction regarding the Spotted Owl but it is expected to start back up in June.

TREASURER’S REPORT:

Fuel Reduction

Beginning Balance:                $31,135.70 (from December statement)

Deposit:                                   $ 0 ()

Expenses:                                $130.00 (cybersource, p/s craft festivals)

Ending Balance:                     $31,005.70     

Fire on the Rim

Beginning Balance:                $44,604.91 (from December statement)

Deposit:                                   $1,112.50 (FOTR sponsors, trail run)

Expenses:                                $ 0 ()

Ending Balance:                     $45,717.41

Edward Jones

Total Portfolio Value:  $198,920.24 (From December 31, 2019 statement)

Janet moved to accept Treasurer’s Report as presented. Joan seconded.

Motion Passed.

BILLS/CORRISPONDENCE:

PSFR received an anonymous donation of $1,000. We also received additional donations of $500, $200, and $150. Additionally we received $23.50 from our Amazon Smile account.

SET DATE, TIME, PLACE OF NEXT P/SFR, INC. MEETING:

March 25th, 2020 at 6:00 pm in the Pine Senior Dining Room

ADJOURNMENT:

Brenda moved to adjourn. Elsa seconded.

Motion Passed.

Meeting adjourned at 7:19 P.M.

Respectfully submitted by Brenda Darling, P/SFR Secretary


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